Privacy & Data Protection Policy

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Knight Neurology — Privacy Policy

Last Updated: 12/04/2025

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Overview

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Knight Neurology is committed to protecting the privacy and security of all patients and website visitors.

This policy explains how we collect, use, share, and safeguard personal and medical information.
By using our website, you consent to the practices described below.

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Information We Collect

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• Name, email, phone number

• Appointment request information

• Medical symptoms or concerns

• Insurance details

• Uploaded documents or medical files

• Payment-related information

• Contact form submissions

• Newsletter sign-ups

• Cookies and website analytics data

• IP address, device type, browsing behavior

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How We Collect Information

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• Online appointment and contact forms

• Newsletter subscription fields

• Uploaded documents by the user

• Payment processors

• Cookies and tracking tools

• Website analytics

• Direct communication through email or phone

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How Your Information Is Used

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• Scheduling and managing appointments

• Reviewing medical concerns or symptoms submitted

• Verifying insurance coverage

• Processing payments

• Communicating with patients or website visitors

• Responding to inquiries

• Improving website function and user experience

• Sending newsletters when subscribed

• Meeting legal, regulatory, and HIPAA requirements

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How We Protect Your Information

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• Secure servers and encrypted systems where applicable

• HIPAA-aligned privacy safeguards

• Access restricted to authorized personnel

• Regular monitoring of security and privacy controls

• Industry-standard administrative, technical, and physical safeguards

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Sharing and Disclosure

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Knight Neurology does not sell or rent personal information.

Information may be shared with:

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• Appointment and scheduling tools

• Secure email or communication platforms

• Payment processors

• Website hosting providers

• Analytics services

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Information may be disclosed when required by law, safety concerns, or regulatory compliance.
Medical information may be shared as permitted under HIPAA for treatment, payment, and operations.

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Cookies and Tracking

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• Cookies may be used to support website functionality and performance.

• Analytics tools may track traffic, device type, engagement, and browsing patterns.

• Users may disable cookies through browser settings, though some features may not function properly.

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Your Rights

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• Right to request access to your personal or medical information

• Right to request corrections

• Right to request deletion where legally allowed

• Right to opt out of newsletters or communication

• Right to request copies of medical records

• Right to request limited use of certain data

• Right to withdraw consent when applicable

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Data Retention

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• Information is retained only as long as necessary for legal, medical, and operational purposes.

• Medical information is retained according to HIPAA and state record-keeping laws.

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Children’s Privacy

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• The website is not intended for children under 13.

• Information about minors is collected only with parental or guardian consent.

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Updates to This Policy

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This Privacy Policy may be updated periodically.
Changes become effective once posted on the website.

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Knight Neurology — HIPAA Notice of Privacy Practices

Last Updated: 12/04/2025

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Purpose of This Notice

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• Describes how your medical information may be used or disclosed

• Explains your rights regarding your health information

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Protected Health Information (PHI)

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• Includes medical, personal, and insurance information that identifies you

• Applies to all records created or maintained by Knight Neurology

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Permitted Uses and Disclosures

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For Treatment

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• Sharing information with providers involved in your care

• Coordinating treatments or referrals

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For Payment

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• Insurance verification

• Billing and claims submission

• Payment collection and processing

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For Healthcare Operations

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• Quality assessments

• Accreditation and licensing

• Staff training

• Compliance monitoring

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When Required by Law

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• Public health reporting

• Court orders

• Law enforcement requests

• National security and disaster response

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Uses Requiring Authorization

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• Marketing communications

• Sale of health information

• Any disclosure not related to treatment, payment, or operations

• Written authorization may be revoked at any time.

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Your HIPAA Rights

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• Right to request a copy of your medical records

• Right to request corrections

• Right to limit certain uses of your information

• Right to request confidential communication methods

• Right to request an accounting of disclosures

• Right to obtain a paper or digital copy of this notice

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Our Responsibilities

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• Maintain the privacy of your PHI

• Notify you if a breach occurs involving your information

• Follow the terms of this Notice

• Provide updates when policies change

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Knight Neurology — Cookie Policy

Last Updated: 12/04/2025

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Purpose

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Describes how cookies and tracking technologies are used on our website.

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What Cookies Are

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Small text files stored on your device.
Used to improve user experience and website performance.

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Types of Cookies We Use

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Essential Cookies.

Enable basic site functions such as forms and page navigation.

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Analytics Cookies

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Track traffic, device type, time on site, and engagement.
May be used by services like Google Analytics or Wix Analytics.

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Functional Cookies

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Remember user preferences and enhance website performance.

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Marketing Cookies (if applicable)

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Used for measuring advertising performance or personalizing content.

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Third-Party Cookies

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Some cookies are placed by integrated services such as scheduling tools, videos, or analytics.
Knight Neurology does not control third-party cookie settings.

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Managing Cookies

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You may disable cookies through your browser settings.
Disabling some cookies may affect website functionality.

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Updates

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This Cookie Policy may be updated periodically.

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Knight Neurology — Easy Privacy Summary

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What We Collect

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• Your name, email, and phone number

• Details you submit in appointment forms

• Medical information you choose to share

• Insurance information

• Uploaded files or documents

• Website cookie and analytics data

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How We Use Your Information

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• To schedule and manage appointments

• To review symptoms or concerns

• To verify insurance coverage

• To communicate with you

• To improve website performance

• To process payments

• To send newsletters if you sign up

• Knight Neurology Privacy Policy & Patient Data Protection Statement

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How We Protect Your Information

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• HIPAA-aligned privacy protections

• Secure servers and limited staff access

• Technical safeguards and monitoring

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What We Do NOT Do

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• We do not sell your information

• We do not use your medical details for marketing

• We do not share data unless required for care or by law

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Your Rights

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• Request a copy of your information

• Request corrections

• Ask us to limit certain uses

• Opt out of messages

• Ask questions anytime